One way to raise money is to charge a small membership fee e.g. £3. This isn’t mandatory, but you’re going to need money to run your society on an everyday basis, so this is a good place to start! For bigger costs, you’ll need to do some fundraising – how about a bake sale or a sponsored challenge?

Another way to bring in some money, or to make your funds go a bit further is to get a sponsorship.


Societies Development Fund

All affiliated societies are welcome to apply for funding from our ‘Societies Development Fund’. This is a fund specifically for societies to use and has an annual budget that we try to distribute as fairly as possible between societies. Any bid received is looked at - if it's under £300, the Activities Coordinator and VP Community discuss the application. If it's £300+ it's discussed and voted on by society representatives at our monthly Societies Council meetings. Have a look at what the fund will and won't cover below. You'll also need a society bank account before you can apply for funding.

This fund is generously supported by the Heriot-Watt University Annual Fund.

To apply for money from the fund, please fill out this form, if you have any questions please contact Polly.

We will also ask you for an accounting sheet (unless you're a new society) so please complete this template one.

Polo society, who've previously recieved some funding to help with the cost of lessons/equiptment.

What Can I get funding for?

Money can be spent on:

  • Equipment - e.g. chess boards, a projector screen, cups and plates
  • Speakers/Guests - paying for someone to speak or perform at an event
  • Accommodation - helping you or guests stay overnight at an event
  • Transport - getting you or guests to/from an event
  • Marketing/Publicity - e.g. printing, banners, website domains
  • Insurance – safety first

Money cannot be spent on:

  • Alcohol^
  • Personal Clothing
  • Socials
  • Food and Drink^
  • Anything else deemed inappropriate by the Union*

^Unless it is necessary for the aims of your society, e.g the Brewing Society

*We reserve the right to withhold funding for activities not in keeping with the aims and values of the Union.