Student Union Annual General Meeting

Click here to approve the AGM policies

Date February 2023
Time N/A
Venue N/A
Motions Deadline N/A

Motions Amendment Deadline


What is an AGM?

An Annual General Meeting isn't something scary that's only for big businesses, CEOs, and shareholders! In its simplest terms, it's a yearly meeting the Union holds where we share with you, our member, how the Union as an organisation is performing. It is also a forum for you ask us to address things that you believe the Union should deem important and focus our efforts in addressing.

What is being discussed?

By clicking here, you can view the Meetings Agenda.

There are a couple of things we always discuss at our Annual General Meeting:

Motions to be discussed:

Policy due to lapse :

  • Nestle Boycott
  • Provide restrooms suitable for everyone

These can be found in the agenda document above.

Who can attend?

All Heriot-Watt students are eligible to attend and have their say.

Register in advance for the AGM. After registering, you will receive a confirmation email containing information about joining the meeting.


After registering to attend the meeting through Zoom, your registration needs to be approved by us (we need to check you're a student!) and you will receive an email from Zoom containing the link to join. This link is unique to you and your Zoom account so please don't share it.

A couple of things that will help joining the meeting as smooth as possible...

  1. You must have a Zoom account using the email address you entered during registering to attend the AGM (this should be your - if you haven't already got a Zoom account set up for your email address then you can create one here. It's free and only takes a couple of minutes.
  2. You need to be logged in to Zoom (whether that is using the desktop app or mobile app) using the account discussed above in point 1 - Zoom automatically checks your account details match the ones on the registered list and will not allow you to attend if you are logged in using a different email or as a guest.
  3. Click the link in the email you received confirming your registration to attend the meeting. This should open in Zoom and place you in the waiting room. When the meeting starts we will let you join. The meeting will be open from 17:45 so you can check in advance that you are able to log in and aren't experiencing any problems. There is no need for a passcode as your link is unique to you and your Zoom account.

Submitting a Motion

If you feel passionate about an issue you feel we should be working to address, you can submit a motion to be discussed at the AGM. Here's help on writing a motion but if you need more help or want to discuss anything first, get in touch!

Be sure to submit a motion before midnight, Monday 7th February either by email to Genna, Student Engagement Manager (

Motion Amendments

To make an amendment to a motion, please email no later than 5pm, Friday 11th February.

Why does an AGM matter?

It gives our members (you!) the chance to ask us about what we've been doing over the past year. Cause we've been busy making your student life better and not twiddling our thumbs so we'd love to answer your questions. It also gives you the opportunity to raise any issues you think that we should be dealing with.