Student Union Annual General Meeting

Date February 2021
Time To be confirmed
Venue Zeros, Student Union, Edinburgh Campus
Motions Deadline To be confirmed

Motions Amendment Deadline

To be confirmed
Proxy Deadline To be confirmed

What is an AGM?

An Annual General Meeting isn't something scary that's only for big businesses, CEOs and shareholders! In its simplest terms, it's a yearly meeting we hold where you where we share with you, as a member of the Union, how the Student Union as an organisation is performing. It is also a forum for you ask us to address things that you believe the Union should deem important.

What is being discussed?

The agenda for the meeting sets out what will be discussed. Once this has been created it will be available to download below: 

Click the link below to download it:

Check out the information from our AGM 2020:

The following items will be discussed at the meeting:

Who can attend?

All Heriot-Watt students are eligible to attend and have their say. Make sure to bring your Heriot-Watt student card with you! 

Can't make it in person?

If you can't attend in person, you can appoint another student as your proxy, to vote on your behalf. Click the link below to download the registration form.

Please note a person appointed as a Proxy can hold a maximum of five Proxy Votes plus their own vote.

Proxy forms must be received at least 48 hours before the meeting, so we must receive it by 6:20pm, 2nd February 2020.

Proxy Vote Form

Submitting a Motion

If you feel passionate about an issue you feel we should be working to address, you can submit a motion to be discussed at the AGM. Here's help on writing a motion but if you need more help or want to discuss anything first, get in touch!

Be sure to submit a motion before 12pm, Friday 24 January either by email ( or by dropping it off at the Union.

Motion Amendments

To make an amendment to a motion, please email no later than 5pm, Thursday 30 January.

Why does an AGM matter?

It gives our members (you!) the chance to ask us about what we've been doing over the past year. Cause we've been busy making your student life better and not twiddling our thumbs so we'd love to answer your questions. It also gives you the opportunity to raise any issues you think that we should be dealing with.