Using your societies email account

Each society has an official @hw.ac.uk email address which is useful for getting in touch with members, touching base with union staff, plus getting in contact with people outside of the uni.

Having a society email is super useful but it's important to remember that anything you send from this email address is linked back to your society and the Student Union. You don't want to put your society or the Student Union in a bad light, so please follow these principles when you're using your society email account:

  • Remain professional - Whilst you can obviously be a bit more relaxed with your members, it's still important to remember that everyone comes from different backgrounds and might be offended by different things, this is especially important when dealing with sensitive issues or external parties such as guest speakers, university staff etc.
  • Avoid profanity - Try not to swear in any of your society communications, especially when talking with anyone outside of your membership.
  • Use common sense - Would you be embarrassed if the email was shown to your Gran? Probably best not to send it. Just make sure that you use the email service responsibly and sensibly so that you avoid any trouble for you, your society and its members, and the Union.

 

You can easily email your members through the union website, more info on that can be found here.

 

When societies are allowed to meet up again in person, you can book University teaching rooms or a stall on the Bridge Link using your @hw.ac.uk society email too. Email conference@hw.ac.uk with your preferred room, date and time.

If you didn't get an email address when your society was formed please let Polly know.

If you lose access to your email because of a forgotten password or a change in society leaders, the university helpdesk can reset it for you: ithelp@hw.ac.uk

 

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