Boring. But important. Our privacy policy.


Your privacy is important to Heriot-Watt University Student Union (henceforth, HWUnion). The following Privacy Policy discloses the information practices for hwunion.com, including the type of information gathered, how the information is used, and HWUnion’s policy regarding sharing information with others.

Privacy Statement for Societies

Privacy Statement for Recruitment & Employees

CONSENT
By using the Site, you agree to the terms of this Privacy Policy.

PERSONAL INFORMATION PROVIDED BY YOU
We gather Personal Information and Anonymous Information from you when you visit the Site. “Personal Information” means any information that may be used to identify an individual, including, but not limited to: a first and last name; e-mail address; a home, postal or other physical address (when using services designed to deliver or send items to you) or other contact information necessary to provide a service that you requested. “Anonymous Information” means information that is not associated with or linked to your Personal Information; Anonymous Information does not permit the identification of individual persons. We collect Personal Information and Anonymous Information, as described below.

WE COLLECT PERSONAL INFORMATION FROM IN THE FOLLOWING INSTANCES:
If you purchase through the site, we will record your billing address, however we do not record your payment card details.
If you email us directly via an email hyperlink or contact form to provide us with feedback or to ask us a question regarding the site, we will record any information contained in such email.
If you fill out a form on the site which asks for your personal information, we will record your contact information and other fields within the form.

USE OF PERSONAL INFORMATION
We collect Personal Information from you to fulfill your requests. For example, we may use your Personal Information to process an online purchase or interact with a service or feature to the site. We may also use your Personal Information to send you information that you requested, or to confirm registrations, purchases, or service request submissions. We may use your email address to notify you of products or services that may interest you, such as events or other items of interest, in addition we may notify you of recent updates to our site, or to provide you with latest news notifications.

DISCLOSURE OF PERSONAL INFORMATION
Your Personal Information will generally not be shared, sold, traded, or rented to individuals or other entities such as direct mail organisations. However, we may need to provide your Personal Information to third parties to charge your credit card or deliver specific services to you such as support services or shipping. These third parties are required not to use your Personal Information other than to provide the services requested by HWUnion.
We may disclose your Personal Information if we believe in good faith that such disclosure is necessary to comply with relevant laws or to respond to subpoenas or warrants served on HWUnion

REGARDING CHILDREN
We do not structure our websites to attract children. Accordingly, we do not intend to collect Personal Information from anyone under 16 years of age.
Our provision of a link to any other website or location is for your convenience and does not signify our endorsement of such other website or location or its contents. We have no control over, do not review, and cannot be responsible for, these outside websites or their content. Please be aware that the terms of our Privacy Policy do not apply to these outside websites.

COOKIES
What are cookies, and how do we use them?
Cookies are small text files that are sent to and stored on your web browser, smartphone or other device to allow you to store specific information that can be used to improve the user experience on a website. Further information about cookies (including how to disable them) can be found on allaboutcookies.org.

What types of cookies do we use?
Session Cookies are stored only temporarily during a browsing session and are deleted from the user’s device when the browser is closed.  We also use cookies to store your responses to online polls / voting systems. These do not identify you or the selections you make, but helps to show you new content.