Heriot-Watt University Student Union (HWUnion) takes privacy very seriously. In line with GDPR regulations, this page will provide you with the information you need about how we collect, process and store information about you.
First up, our Data Protection and Information Security Policy
This is the overarching policy that encompasses our approach to Data Protection and Information Security.
Data Protection and Information Security Policy
Information You Need to Know
Below are our Privacy Statements. There are four main ones in total that cover information about:
- Students – our members, our people, our family
- Employees – the brilliant potential, current and former people who have worked with us
- Suppliers and Business Clients - those select few that we work with to provide our services
- Consumers – customers who spend their hard-earned cash with us
These statements explain what information we collect, your rights in relation to this information and the legal basis through which we collect this data. The legal basis may be through contract, a legal obligation or where we have assessed a legitimate interest.
Student Privacy Statement
Employee Privacy Statement
Suppliers and Business Client Privacy Statement
Consumer Privacy Statement
Society Data Privacy Statement (in relation to how we handle information provided during affiliation / reaffiliation)
Society Membership Privacy Statement (in relation to how societies handle your information as a member)
How We Will Get in Touch With You
We will only ever contact you to either:
- Fulfil a legal obligation – for example information regarding the Union’s activities related to your membership of the Student Union
- Fulfil a contract – for example contacting staff regarding their employment
- Legitimate interest – for example information regarding your membership of a society or student group or an online purchase
We will only communicate with you in line with the Privacy and Electronic Communications Regulation (PECR) guidance, and if appropriate will include an unsubscribe option if you no longer wish to hear from us.
Cookies (no not the tasty kind!)
Got a Question?
If you have a question about our Data Protection, please feel free to contact us on firstname.lastname@example.org.