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Postgraduate Student Trustee

Listed by Heriot-Watt University Student Union


Application deadline: Mon 19 Aug 2019 09:00
To apply for this post, please contact Gail Edwards, CEO on G.Edwards@hw.ac.uk


This is a voluntary position (reasonable expenses paid) with training taking place at the end of Summer and the role beginning with the new academic year in September.


Interviews will take place in late July / early August.




Student Trustee and Director



Who we are


Our purpose is to put our students first. We aspire to be the best student union in Scotland so that our amazing students receive the experience they deserve. We want to have fun, are open to change and empower our students to make a difference.


We do this by representing, supporting, advising and promoting the interests, health and welfare of students at Heriot-Watt University. We are a charitable company limited by guarantee and run charitable and commercial services including an advice centre, bar, shop and café.


We are about to launch our new and ambitious strategic plan and over the next few years will be designing and building a new student union centre where we will operate bigger and better services for our students. This is an exciting time of transformation and we need people like you to help us on this journey.


We are a democratic organisation which means we have elected student parliament, including four paid full time student officers who are also trustees and directors. We have a career staff team of about 35 and a senior management team of four, led by the Chief Executive Officer. Our turnover is in the region of £3M with a block grant of around £610k and the remainder made up of commercial income.


Our trustee board


We have an established and well performing board which is made up of:

  • One President and three Vice Presidents who are all full time elected officers;
  • Two student trustees, normally one undergraduate and one postgraduate;
  • Between three and six external trustees, one of whom must be an alumni; and
  • One university appointed trustee.

Our external trustees come from different backgrounds and bring experience in a range of areas including finance; students and the university sector; human resources and project management.


We are a registered charity in Scotland and our boards’ role is to ensure that the resources held by the charity are used effectively and for the purposes of and furtherance of its aims and objectives.  The board makes sure the charity is well-run, efficient and operates against within its aims, values, policy and within the constraints of the law.


You can find more information about the role of charity trustees on the OSCR web site at www.oscr.org.uk


What sort of person are we looking for?


We are recruiting one postgraduate student trustee to join our Board. We want someone who has an interest in and passion for, making a difference. You don’t need any other previous experience and you will receive training and ongoing support.


 The student union is about to embark on a new and ambitious strategy as well as launch a new brand. We are also in the early stages of designing a new student union building and want people who are ready to challenge status quo thinking so that we can create something unique and long lasting.


You will need to be able to make the time commitment which isn’t huge but shouldn’t be underestimated.  Unfortunately we can’t accept applications from students who work for the student union or hold a position on Student Parliament.


If you are appointed we will ask you to confirm that you are legally able to hold the position of Trustee and Director.


The role of a student trustee



Maximum of two, two year terms

Time commitment:

The Trustee Board meets about four times a year in the evening, usually between 5:30pm and 7:30pm. You are sent papers for the meeting one week in advance. There is usually a planning meeting which takes place over an afternoon around November and you are invited to attend the Union AGM which takes place around February.

Occasionally you will be asked to contribute to a specific discussion or decision by email. One Student Trustee sits on our Remuneration Committee which meets twice a year. The other Student Trustee sits on our Appeals Committee which meets as required.


This is a voluntary role and all reasonable expenses will be paid.




What usually happens at a trustee board meeting?


The Trustee Board meeting usually follow the same format. You will receive reports on the union’s financial performance and also reports from Parliament and the Leadership Team. There are also usually items of business on strategic projects ranging from strategy to operational issues. Occasionally there are parts of a Trustee Board meeting that take place in camera and are therefore confidential. However most of the business of the meetings is made public through the minutes and can be viewed at www.hwunion.com/reference/trustee-board-minutes


What do I get from being a trustee?


Being a Trustee and Director is an excellent opportunity to develop a number of valuable skills that will be useful for your CV when you graduate.


You will develop:

  • Communication and team work
  • Understanding and using financial statements
  • Strategic thinking and developing strategic plans
  • Understanding of legal and business matters
  • Governance and compliance
  • Problem solving
  • Time management
  • Decision making skills
  • Meeting skills and confidentiality


As a member of the Board you will also join a group of experienced and influential people who have a broad range of skills and industry contacts.

All Year Casual Voluntary